At Beany, we believe in transparent pricing and no surprises. However, we know billing can sometimes be confusing, especially when different services are invoiced in different ways. Here’s a simple guide to help you understand how your monthly fees are calculated and what you can expect to see on your invoices and bank statements.
How Your Beany Fees Work
Your total monthly Beany fee may include several components, depending on the services you’ve chosen. These are usually split into two parts:
1. Annual Accounting Package (Accounts & Tax Returns) - Form, Flow, Flex, Sole Trader
This includes your year-end compliance, i.e. accounts and tax returns.
We invoice this once per year as a single annual invoice. However, to make it easier to manage, this is spread over 12 monthly payments via a payment plan.
Example: If you are on our Form package, the annual cost is £1,368 (incl. VAT), this is invoiced in full, but paid monthly at £114 per month.
You’ll find this invoice listed in your Beany dashboard under ‘Accounting Packages’.
2. Monthly Add-On Services
If you've signed up for services such as:
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VAT Returns
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Payroll
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Bookkeeping
- Management accounts
These are invoiced monthly, as they are delivered monthly (or quarterly in some cases). The amount will depend on the services you're using and will appear as separate invoices in your dashboard.
You’ll find this invoice listed in your Beany dashboard under ‘Monthly Invoices’.
Why Your Invoices and Payments May Look Different
Sometimes clients notice a difference between what’s shown on a single invoice and what’s taken from their bank account. This is usually because:
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The annual accounting package invoice covers the full year, but is being paid off monthly.
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The monthly add-on services are invoiced separately each month.
So, the amount paid each month is made up of:
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Your monthly accounting plan instalment
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Your monthly add-on service invoices
What Happens If You Add Services Later?
In some cases, not all services are billed together. This is usually the case where additional services are added at a later date - for example, if you add VAT returns or payroll support a few months after signing up.
In these instances:
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You’ll receive separate invoices for the new services, starting from when they begin.
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These will appear as separate payments on your bank or credit card statements.
This means that, rather than one combined payment each month, you may see two or more smaller transactions, each relating to a specific invoice.
Where to Find Your Invoices
All invoices can be found on your Beany dashboard under the Billing History tab.
You’ll see:
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Annual invoices for accounting packages
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Monthly invoices for add-on services
Matching Payments in Your Accounting Software
If you're using Xero or another accounting system, we recommend:
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Entering the full accounting invoice as a bill
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Recording your monthly payments as part-payments against that bill
This ensures your records stay accurate and make sense come year-end or review time.
Still Unsure?
If you’ve checked your invoices and something still doesn’t quite add up, no problem. Just drop us an email to support@beany.uk with your query and we’ll be happy to walk you through it.